Exhibitor Information

Thank you for participating in the NROC! We value your support. Please contact Kari Cline, 307-640-6157, director@nrocmeeting.com with any questions.

BOOTH/TABLE SPECIFICATIONS 

NROC will provide and arrange for an 8' table with a skirt for each vendor booth. NROC will provide and arrange for erection of tables with uniform color skirting. Each exhibit must be confined to the spatial limits of its respective space. Signage is the responsibility of the exhibitor. Each booth/table space will have standard voltage power, however, extension cords may be required and are the exhibitor's responsibility. 

BOOTH OPPORTUNITIES

$790 Single Booth: 8' table with two chairs. Located in the main Exhibit Hall. Two representatives included. 

BOOTH/TABLE SET-UP & BREAK DOWN

You will be responsible for the set up and break down of your booth/table and all materials. NROC and the Holiday Inn will be onsite to assist in providing directions for booth locations and answer questions. You will receive a map with booth assignments when you arrive. NROC or the Holiday Inn will not be responsible to help load in or out your booth materials or equipment. If you have materials shipped or concerns about heavy equipment please make arrangements directly with the Holiday Inn.

EXHIBIT STORAGE

If you will require assistance with transportation and/or storage of freight, you are responsible for making the necessary arrangements through the Holiday Inn. NROC will not be responsible for your materials or equipment while exhibiting during our Convention.  

To make shipping, set up, or storage arrangements:

Holiday Inn

C/O Cheyenne

1701 Sheridan Avenue

Cody, WY 82414

307-587-5555

Exhibit Hall Times

• Thursday, July 17, 2025
• 1:00pm - 3:30pm Set Up
• 4:30pm - 7:00pm Exhibit Hall Open
• Friday, July 18, 2025
• 12:00pm - 2:00pm Exhibit Hall Open
  

DOOR PRIZES 

Exhibitors are encouraged to participate by donating a door prize. NROC will provide each attendee the chance to win by participating in activities that require they visit each booth and be present to win. Prizes will be drawn and awarded at the conclusion of the Exhibit Hall time on Friday.

ADVERTISING

Advertising in the 2025 Conference Brochure is a cost-effective way to reach attendees and increase your marketing efforts.  The 8 ½" by 5 ½" brochure, included in all registration packets, will include the itinerary of meetings, educational offerings, social events, speaker biographies, and other important information. The combination of exhibiting and advertising provides the perfect opportunity to project your organization’s image and show your involvement in the field of Optometry. 

Advertising Fee:

• Full page inside: 8 ½ ” x 5 ½"
• $350.00
• Half page inside: 4” x 5 ½”
• $175.00

All ads should be sent in a .jpg format and in portrait orientation.

All ads must be received by June 25, 2025.  Email your submission to: director@nrocmeeting.com

ADDITIONAL SPONSORSHIP OPPORTUNITIES

In preparing for our 2025 Northern Rockies Optometric Conference, we would like to give you an additional opportunity to show your support for Optometry and make your company visible. Sponsoring is a wonderful way for exhibitors to gain additional notoriety from convention attendees. Your company's name is spotlighted during the sponsored event, and special thanks are given in conference publications. 

There are many different levels of sponsorship available, each for different events. All sponsorships will be filled on a FIRST COME FIRST SERVED BASIS. Listed below are the different types, with a brief description. 

• $3000 Welcome Reception (limited to one sponsor): Your company will be spotlighted in conference materials, and at the event you will have special signage, table and your representative(s) will be invited to network with attendees during the event as well as hand out any company materials you would like.
• $1500 Break (limited to one sponsor per break): Your company will be spotlighted in the conference materials and will get a 2 minute speaking opportunity before the break.
• $3000 Breakfast Buffet (limited to one sponsor per breakfast): Your company will be spotlighted in the conference materials and your representative will have a 10 minute speaking opportunity to highlight your company during the breakfast.
• $500 Name Badge sponsor (limited to one sponsor):  Your company logo will be featured on each name badge.

Other: We are looking for registration packet materials (ie: bags, pens, notepads, etc). If your company would like to donate these please contact Kari Cline, 307-640-6157 or director@nrocmeeting.com